Director of Finance & Administration
Job Description (Download a PDF)
Sudbury Valley Trustees, a regional land trust west of Boston, is seeking an experienced Director of Finance and Administration (DFA) to oversee and manage the organization’s financial, administrative, and human resources systems. This includes, but is not limited to, strategic planning, accounting, budgeting, purchasing, personnel administration, and other services for SVT’s business operations.
Sudbury Valley Trustees (SVT) conserves natural areas and farmland in 36 communities around the Sudbury, Assabet, and Concord Rivers. We protect some of the region’s most important forests, wetlands, and grasslands—natural areas that support wildlife habitat, working farms, and recreational trails. SVT is accredited by the national Land Trust Accreditation Commission.
SVT cares for more than 5,000 acres on 181 properties, maintains more than 65 miles of hiking trails, and provides an array of public educational programs and recreational outings. We collaborate with numerous partner organizations, and our work is supported by 2,900 members and 200 volunteers. We accomplish our work through an all-volunteer Board of Directors and 12 staff members.
Our headquarters are located in a former farmhouse at the 52-acre Wolbach Farm in Sudbury, MA, where we enjoy views of scenic meadows and woodlands. Our dedicated staff enjoys a supportive, cooperative work environment, and we benefit from an ardent group of members who form a close-knit and collegial community.
SVT is a nonprofit organization with an operating budget of approximately $1.4 million and 12 full- and part-time staff. The DFA oversees and carries out all financial, human resources, and office administration tasks.
The DFA reports directly to the Executive Director and partners with the Executive Director to develop and implement the organization’s strategic financial goals. The DFA plans and administers the annual operating budget, analyzes investment results, and produces regular reports on the organization’s financial performance. In addition to working independently to fulfill the job responsibilities, the DFA must also work collaboratively in a team setting with the Executive Director, the staff, the Board Treasurer, and the Board’s Finance Committee.
This is a 32-hour/week position based at SVT’s headquarters, located at Wolbach Farm in Sudbury, MA.
- Develops and administers the organization’s operating budget and forecast, with input from the staff and the Board’s Finance Committee.
- Provides the Executive Director and Treasurer with analysis to inform management of SVT’s restricted and non-restricted endowment funds.
- Serves as staff liaison to the Finance Committee.
- Reviews capital and non-operating project budgets.
- Provides monthly reports on the organization’s financial performance.
- Executes accounting transactions including bill paying, payroll, investment activity, and revenue, and closes the books on a timely basis.
- Reviews endowment accounts, cash flow forecasts, and implementation of strategic financial goals.
- Maintains non-operating project budgets, such as land protection and stewardship reserves and projects in process; carries out analyses and prepares reports.
- Reconciles revenue on a monthly basis with SVT’s Development team.
- Reconciles balance sheet accounts on a monthly basis.
- Prepares and submits annual tax-exempt filings (Form 3ABC) to communities in the organization’s service area.
- Coordinates annual audit with outside accountant. Reviews annual tax returns.
- Ensures SVT’s financial operations comply with the Standards & Practices of the national Land Trust Accreditation Commission.
- Provides accounting support for three partner organizations: MLTC, CISMA, and the River Stewardship Council.
- Administers human resources systems and tasks (including hirings and terminations); ensures SVT remains compliant with state and federal regulations.
- Oversees payroll processing and coordinates all payroll tax filings with outside vendor.
- Coordinates third-party management of SVT’s benefits package, including health insurance and defined contribution plans.
- Oversees internal control procedures and ensures that the organization remains in compliance.
- Coordinates review of commercial insurance coverage.
- Coordinates operating and capital purchasing and ensures staff compliance with purchasing procedures.
- Manages office equipment inventory and leases and serve as staff liaison with equipment vendors; reviews office administration vendor contracts and ensures compliance with those contracts.
- Coordinates SVT’s office administration systems (e.g., email and phone systems)
- Works with IT consultant to keep computer and network systems up-to-date and to evaluate/implement new technologies.
- Bachelor’s degree in business administration, accounting, or related field.
- Seven years’ experience in accounting systems and bookkeeping; nonprofit experience a plus.
- Strong proficiency with Excel and an accounting software package; QuickBooks preferred.
- Human Resources experience.
- Strong organizational and analytical skills; attention to detail and commitment to accuracy.
- Ability to work independently, resolve issues, create and carry out work plans.
This is a part-time, exempt 32-hour per week position requiring occasional nights and weekends.
- Please email resume, cover letter, and three references to [email protected].
- Applications without a cover letter will not be considered.
- Emailed submissions should include the subject line: “DFA_[last name].”
No phone calls, please. The job will remain open until filled.
As an Equal Opportunity Employer, Sudbury Valley Trustees aims to create a thriving, inclusive workplace that values each member of our team and reflects and effectively serves the diverse communities of Boston’s Metrowest region. SVT is committed to fairness and equity throughout our internal operations. Inclusion and diversity are priorities as we strengthen and continue to diversify our team and expand the constituency in all aspects of our work.